How T-Quoter Invoices Look in Quickbooks

 

The T-Quoter will pass the general information of an invoice into Quickbooks with a few differences. We will look at these differences below in a side-by-side comparison. The first image you will see below is an invoice for Dan Dan T-shirts. This invoice has two different work order types on it, one for screen printing and the other for embroidery.

Fig. 1: This is how an invoice with both a screen printing and embroidery work order look in the T-Quoter.

 

Not only can you see all of the information regarding the two work order types, #1003A for Screen Printing and #1003B for embroidery, but you get a snapshot of their payment history as well as their again account. The invoice from the T-Quoter contains all of the necessary information for a particular customer and their order.

 

The Quickbooks Invoice is slightly different in that the line item details from each work order are simplified. For example, the Screen Printing and Embroidery work orders will not display all of the shirt sizes and quantities but quantifies it so that the total of each line item is displayed. Each work order gets its own line with its own detailed information so you can still easily identify the individual work orders for each invoice, just the details for each line item are simplified as you can see in Fig 2. below.

Quickbooks_Invoice.jpg

Fig. 2: The Quickbooks printed invoice is a little simpler than the T-Quoter invoice. Above is a partial view of the printed invoice.

 

The screen shot of the Invoice in Quickbooks itself reveals that the memo line in the lower left hand corner of the screen shot in Fig. 2 below shows the correlating invoice number and customer number in the T-Quoter. This will make it easier for you to cross check the Quickbooks and T-Quoter invoices if the need should ever arise.

Fig. 3: The Quickbooks screen invoice shows more detail such as the corresponding T-Quoter invoice number and customer number on the memo line.

Although the invoices between the T-Quoter and Quickbooks are slightly different it is designed to allow you to cross check the corresponding invoices and customer numbers between Quickbooks and the T-Quoter if the need should ever arise.

 

These are the main differences between the T-Quoter and Quickbooks invoices. Even if you are using Quickbooks to catalogue your invoices you probably will want to have your customers pay from the T-Quoter invoices. They are much more detailed and will help you work more efficiently by not having to switch to Quickbooks every time you want to check on a past invoice. We recommend that you just use Quickbooks as a backup tool for your invoices and use only when the need arises.